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March Newsletter & Updates

March 21, 2018

Dear Arcadia Parents –

We hope all is well in your home and that the longer days and warm weather are getting everyone excited for Camp.

Below are a few items to note.

For those of you who ordered hard copies of the “Guide to Arcadia” you should have received it by now. If you chose to receive the “Guide to Arcadia” electronically it is now located in your Campminder account.

2018 Tour Guides – Camp Arcadia is now accepting applications to be one of our 2018 Tour Guides. Tour Guides representing all age groups will give prospective campers tours throughout the summer. To become a tour guide please submit a short essay via email titled “Why I should be chosen to be a Camp Arcadia Tour Guide.” Tour Guides will be fully trained before their first tour.

Past to Present Pen Pals – All new campers, young and old, will have a pen pal who is either a camper or an alumnae of Camp Arcadia. The Pen Pal will reach out to the new Arcadian early April to welcome her into the Arcadia family for our 103rd season and share part of her love of Arcadia. Our hope is that a good friendship develops and our alumnae and our new campers feel they have a new Arcadian friend.

If your daughter would like to be a Pen Pal, please email me at

Bed Selection Bed selection will be made via drawing straws on June 21st and July 23rd. Please make sure your daughter is aware of this policy as the first day of camp is emotional for parent and child. If you need support in discussing this with your daughter, please review the four goals of Arcadia in the “Guide to Arcadia”. Please help us to make sure that the first day of Camp is successful for all.

Medical Update Medical forms must attest that all immunizations required for school are up-to-date. Measles Vaccination - Every camper must be vaccinated for the measles. Their immunization record should show the month and year for the measles. The only exception would be if there was any camper/counselor who is unable to be vaccinated for medical reasons (not for religious or personal reasons). Because we are a residential camp with many people living in a relatively small area, if someone were to get measles anyone who is not vaccinated would be very vulnerable since measles is highly contagious. This would affect our whole community.

Tetanus Shot – Please note that we need to have both the month and the year of your daughter’s last tetanus shot. This is a requirement of the American Camping Association.

Please make sure we have current health insurance information (Health History form) as well as a copy of your card (Parent Authorization form).

As in any geographic location our campers are exposed to inherent risks (mosquitoes, ticks, spiders, bats, poison ivy, bedbugs, fire, mold, lice, etc.) associated with our location and environment. We have implemented risk reduction strategies such as lice checks on Opening Day and tick check buddies, but we also rely upon the cooperation of parents and campers to make these strategies as effective as possible. Even then, because these are inherent risks, there is no guarantee of success. Occasionally the unforeseen occurs and we will manage the situation as appropriate. There are no poisonous snakes in Maine.

Please talk with your daughter about this so that she will be aware of living closer to nature than she may be doing now. Should you have any questions do let us know.

Physician’s Examination Forms are due to our CT office by May 15th. Medical information needs to be from an examination within 12 months prior to your daughter attending Camp. This is another ACA regulation. Health History was due March 15th.

Tuition and Form Reminder – One-time payment tuition was due March 15th. If you have not sent in payment, please do so. Forms were due March 15th.

Uniforms – Purchase and Rental – Our uniform vendor, Amerasport, has begun to fulfill Uniform Purchase orders. Please make sure to view our new offerings with your daughter, including a new bathing suit with Arcadia on it. Very fun. They will also now have royal blue w/ the Arcadia logo fleece blankets (twin bed size). Contact them directly if you have any questions or concerns.

If you would like to rent uniforms please fill out the rental form found in your Campminder account. As a reminder we will have a sale of over stocked and gently used item on opening day.

Please let us know if you have any questions regarding the above.

Warm Regards,

Louise Fritts Johnson Director

PS – Please review your daughter’s photograph in Campminder. Do you need to update it? If you're unable to upload it in CampMinder, please email it to PPS – We have a few openings in our 2nd – 4th grade group. Do let me know if you know of a family that might be interested in sending their daughter to Arcadia.


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